Last updated: 28 April 2026

1. Introduction

EEW Design Limited (“EEW Design”, “we”, “us”) is committed to maintaining safe and healthy working conditions for anyone affected by our operations, including employees, directors, contractors, freelancers, clients, visitors and suppliers where relevant.

This Health and Safety Policy explains our approach to health and safety management in a small creative-studio environment, including office-based, remote and client-site work.

2. Statement of intent

EEW Design aims to:

• provide and maintain safe working practices;

• comply with applicable health and safety legislation, including the Health and Safety at Work etc. Act 1974 where relevant;

• identify and manage foreseeable risks proportionately;

• provide appropriate information and guidance to people working with or for us;

• encourage prompt reporting of hazards, incidents and concerns; and

• review and improve our arrangements as our work develops.

3. Responsibilities

The Director has overall responsibility for health and safety at EEW Design.

Everyone working with or for EEW Design is expected to:

• take reasonable care of their own health and safety;

• take reasonable care not to put others at risk;

• follow any relevant health and safety instructions;

• use equipment responsibly;

• report hazards, incidents, near misses or concerns promptly; and

• cooperate with reasonable steps taken to manage risk.

4. Risk assessment

We assess foreseeable health and safety risks associated with our work, including:

• workstation and display-screen equipment use;

• manual handling of equipment, samples or print materials;

• electrical equipment and charging devices;

• slips, trips and falls;

• travel to meetings or client sites;

• remote working environments;

• stress, fatigue and workload pressures; and

• any site-specific risks notified by clients or venues.

Risk assessments are reviewed where there are material changes in our work, location, equipment or activities.

5. Safe working practices

We promote safe working practices by:

• keeping work areas tidy and free from avoidable hazards;

• ensuring electrical equipment is used safely and checked where appropriate;

• avoiding unsafe manual handling and using suitable assistance for heavy or awkward items;

• planning work to reduce unnecessary fatigue and avoidable pressure;

• following client or venue safety rules when working on site; and

• using suitable suppliers and contractors for specialist tasks.

6. Remote and home working

Where work is carried out remotely, individuals are expected to:

• maintain a safe and suitable working environment;

• use appropriate seating, desk setup and screen positioning where possible;

• take regular breaks from screen work;

• keep equipment secure and in good working order;

• report any work-related health and safety concern; and

• follow EEW Design’s data-protection and confidentiality requirements.

7. Display-screen equipment and ergonomics

For computer-based work, we encourage:

• comfortable screen height and viewing distance;

• suitable keyboard and mouse positioning;

• regular changes of posture;

• breaks from prolonged screen work;

• appropriate lighting to reduce eye strain; and

• early reporting of discomfort, pain or repetitive strain symptoms.

8. First aid and emergencies

For work at EEW Design premises or normal working locations, we will maintain proportionate first-aid arrangements.

In the event of an accident, injury or medical emergency:

• immediate steps should be taken to make the situation safe;

• emergency services should be contacted where urgent medical attention is required;

• the incident should be reported to the Director as soon as reasonably possible; and

• details should be recorded where appropriate.

When working at a client site or venue, local emergency and first-aid procedures should be followed.

9. Fire safety

We maintain proportionate fire-safety arrangements for our working locations. This includes:

• keeping exits and routes clear;

• using electrical equipment responsibly;

• avoiding overloaded sockets;

• responding promptly to fire alarms or evacuation instructions; and

• following client-site or venue fire procedures when working away from our normal location.

10. Mental health and wellbeing

We recognise that creative and deadline-driven work can create pressure. We aim to support wellbeing by:

• planning deadlines realistically where possible;

• maintaining clear communication around workload and priorities;

• encouraging concerns to be raised early;

• supporting reasonable flexibility where practical; and

• treating wellbeing concerns sensitively.

11. Incident reporting and review

Accidents, incidents, near misses or health and safety concerns should be reported to the Director. We will review reported issues proportionately and take corrective action where needed.

12. Contact

Questions about this policy can be directed to:
‍
Emile Wendling
Director, EEW Design Limited
‍policy@eew-design.com